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Employee Leave

Employee Leave not only refers to employees who are eligible to earn annual leave and sick leave, but also employees who are not eligible to earn annual and sick leave may be provided leave benefits through the University. University leave benefits include, but are not limited to: Funeral Leave, Compensatory Time Off (CTO), Family Medical Leave Act (FMLA), Military Leave, Emergency Leave and Catastrophic Leave. Each type of leave is provided for through University approved policies and procedures as well as the Board of Governor's Policy 24 for Employee Leave.

How to Request Leave:
All eligible employees use the WVU MyAccess employee portal where the WVU Leave Request System is located. Employees will be required to enter their Login and password. If an employee does not know or needs to reset their Login or password, they can get help by going to the Login Web Site.


Eligibility for Annual and Sick?


Annual Leave Guidelines?

Accruals:

Classified employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue annual leave as follows:

Years of Service Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year
Less than 5 9.375 1.25 15
5 to less than 10 11.250 1.50 18
10 to less than 15 13.125 1.75 21
15 or more 15 2.00 24

Classified employees in eligible positions established to work less than twelve (12) months, and/or less than 1.00 FTE shall accrue annual leave on a pro-rated basis.

Non-Classified, Faculty and FE/AP Employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue annual leave as follows:

Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year
15 2.00 24

Non-classified employees in eligible positions established to work less than twelve (12) months, and/or less than 1.00 FTE shall accrue leave on a pro-rated basis.

Faculty and FE/AP employees:

Faculty and FE/AP employees in positions established to work less than twelve (12) months shall not be eligible to accrue annual leave on a pro-rated basis. However, faculty and FE/AP employees in eligible positions established to work twelve (12) months at less than 1.00 FTE shall accrue annual leave on a pro-rated basis.


Sick Leave Guidelines?

Accruals:

Classified, non-classified, faculty, and FE/AP employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue sick leave as follows:

Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year

11.25

1.50

18

Sick Leave does not have a cap on the amount of hours eligible employees are able to accrue and keep.



MyTime and Leave SystemTraining Materials