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Employee Leave

Employee Leave not only refers to employees who are eligible to earn annual leave and sick leave, but also employees who are not eligible to earn annual and sick leave may be provided leave benefits through the University. University leave benefits include, but are not limited to: Funeral Leave, Compensatory Time Off (CTO), Family Medical Leave Act (FMLA), Military Leave, Emergency Leave and Catastrophic Leave. Each type of leave is provided for through University approved policies and procedures as well as the Board of Governor's Policy 24 for Employee Leave.

How to Request Leave:
All eligible employees use the WVU MyAccess employee portal where the WVU Leave Request System is located. Employees will be required to enter their Login and password. If an employee does not know or needs to reset their Login or password, they can get help by going to the Login Web Site.


Eligibility for Annual and Sick?

    Classified and Non-classified Employees:
  • Classified and non-classified employees in positions established to work on a regular and continuing basis for at least 1,040 hours over a minimum of nine (9) consecutive months within a twelve (12) month period are eligible to earn annual leave and sick leave. Classified and non-classified employees in positions established to work less than 1,040 hours, or less than a minimum of nine (9) consecutive months within a twelve (12) month period are not eligible to earn annual leave and sick leave.
  • Faculty and Faculty/Equivalent Academic Professionals (FE/AP): Faculty and FE/AP employees in twelve (12) month annual appointments, established to work on a regular and continuing basis for at least 1,040 hours during their appointment periods are eligible to earn annual leave and sick leave.
  • Faculty and FE/AP employees in annual appointments of less than twelve (12) months, or those whose positions are established to work less than 1,040 hours during their appointment periods are not eligible to earn annual leave and sick leave. Thus, they are not eligible to participate in the catastrophic leave program.
  • Mountaineer Temps, Casual Employees and Student Workers: Mountaineer Temps, casual employees and student workers do not earn annual leave and sick leave.

Annual Leave Guidelines?

Accruals

Classified employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue annual leave as follows:

Years of Service Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year
Less than 5 9.375 1.25 15
5 to less than 10 11.250 1.50 18
10 to less than 15 13.125 1.75 21
15 or more 15 2.00 24

Classified employees in eligible positions established to work less than twelve (12) months, and/or less than 1.00 FTE shall accrue annual leave on a pro-rated basis.

Non-Classified, Faculty and FE/AP Employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue annual leave as follows:

Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year
15 2.00 24

Non-classified employees in eligible positions established to work less than twelve (12) months, and/or less than 1.00 FTE shall accrue leave on a pro-rated basis.

Faculty and FE/AP employees:

Faculty and FE/AP employees in positions established to work less than twelve (12) months shall not be eligible to accrue annual leave on a pro-rated basis. However, faculty and FE/AP employees in eligible positions established to work twelve (12) months at less than 1.00 FTE shall accrue annual leave on a pro-rated basis.


Sick Leave Guidelines?

Accruals

Classified, non-classified, faculty, and FE/AP employees in eligible positions established to work twelve (12) months, at 1.00 FTE are eligible to accrue sick leave as follows:

Hours Accrued Per Month Days Accrued Per Month Maximum Days Accrued Per Year

11.25

1.50

18

  • Classified and non-classified employees in eligible positions established to work less than twelve (12) months, and/or less than 1.00 FTE shall accrue sick leave on a pro-rated basis.
  • Faculty and FE/AP employees in positions established to work less than twelve (12) months shall not be eligible to accrue sick leave on a pro-rated basis. However, faculty and FE/AP employees in eligible positions established to work twelve (12) months at less than 1.00 FTE shall accrue annual leave on a pro-rated basis.

Sick Leave does not have a cap on the amount of hours eligible employees are able to accrue and keep.


MyTime and Leave System Training Materials